Evaluation of the implementation and impact of the project

At the end of each project, the project manager and stakeholders evaluate the implementation and impact of the project. This procedure is not mandatory for every project, but in public and sponsored activities this last step is often mandatory.

Project performance evaluation

The evaluation of the project implementation is a planned process of systematic and objective determination of the justification (economy), efficiency, effectiveness, and impact of the project in the context of its objectives.

It is an ongoing process that continues during the implementation of the project and after its completion.

Types of assessments according to the stage of project implementation

Ongoing assessment
Final assessment
Subsequent evaluation
At each key stage, the following issues need to be analyzed:
Do we use our resources (time, money, equipment, staff) efficiently?
If we are behind schedule or exceeded the budget, why did this happen?
Are these the results we expected to achieve so far?
Which part worked best and why?
What do others (especially the local community) think about what we have achieved so far?
Did our methodology change during the project and if so, why?
Will the benefits of the project be lasting?
How can we improve what we have achieved?

Evaluation of efficiency and economy

This assessment determines whether the implementation of the project includes the acquisition, storage, and use of resources in a cost-effective and efficient manner and the reasons for the inefficiency or inefficiency.

The analysis of this assessment will show us whether the organization:

has acquired the right look, quality, and size resources at a good price
it has well preserved and maintained its resources
she avoided duplication in the work of employees, as well as tasks that were meaningless
she avoided inaction or inflating the state
used effective operating procedures
used the optimal amount of resources in the implementation of the project on time
has used proper award and contracting procedures
has built a good management control system for measuring, reporting, monitoring the cost-effectiveness and efficiency of the project
it has used efficiency and cost-effectiveness meters that are reliable and valid

When using the sponsor’s funds from public funds, the main criterion is the observance of the normative requirements for organizing public procurement in the supply of goods and services for the needs of the project.

Project impact assessment

This assessment determines the extent to which the specific objectives have been met and the actual impact and outcome of the project.

The analysis of this assessment can show us:
whether the main and specific objectives of the project have been correctly defined
the extent to which the specific objectives of the project have been achieved
what achievements have been achieved as a result of the project implementation
what are the factors that hinder good performance
whether management has considered such alternatives where results would be achieved at a lower cost
whether the results of the project complement, duplicate, overlap, or contradict other results
ways to better implement the project
whether the management systems for measurement, monitoring and control, and reporting on the project are appropriate
whether the performance measures are reliable and reliable
the team to ensure the availability of reliable data for the analysis of the performance evaluation
the donor needs to know if the project implementation efforts are effective
the analysis of the evaluation of the project implementation serves as a basis for the development of further projects.

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Conclusion

In previous articles, we discussed project budgets. We focused on the budget preparation process in accordance with the requirements (general and specific) set by the funding organization (sponsor), the partners, and the regulatory requirements (laws, accounting standards, etc.).
Special attention is paid to the potential sources of project funding, to the opportunities (channels) for gathering complete, reliable, and timely information about and from them.
The students get acquainted with the process of preparing the project proposal, as conditions are created for the formation of skills for working with standardized forms (application forms).
Information is offered on the ways and criteria of project evaluation and subsequent selection of projects because knowing and taking them into account when preparing the project proposal creates better chances for ultimate success.
The stages of project implementation and the functions of project management are considered in detail.
The monitoring and control activities in the implementation of the project activities are generally presented. The positive reporting and completion of the project depend on the results of the ongoing and final monitoring and control.